TenderFitAU

Illustrative sample

How a cited tender checklist is structured.

Structure demonstration pending a citable public tender (owner input O-06). Status always means “what the document says” — never a pass/fail on your company.

Status legend

  • Found

    Clear requirement found in the document

  • Action required

    Needs your confirmation, attendance or preparation

  • Unknown

    Document is unclear or needs company info — not guessed

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Illustrative placeholder

No citable public tender has been confirmed yet (owner input O-06). The structure below is illustrative — content is invented for demonstration and must not be treated as real analysis.

Illustrative

Sch. A — Snapshot

Tender snapshot

Document type
RFT — text-based PDF
Buyer
Illustrative WA public buyer
Reference
ILLUS-2026-014
Location
Regional Western Australia
Closing
12 Sep 2026, 2:00 pm AWST
Title
Facilities maintenance services, regional sites (illustrative)

Sch. B — Dates

Key dates

Tender closes

12 Sep 2026, 2:00 pm AWST

→ p. 3

Mandatory site briefing

28 Aug 2026, 10:00 am AWST

→ p. 8

Written questions close

5 Sep 2026, 5:00 pm AWST

→ p. 9

Anticipated contract start

1 Nov 2026

→ p. 11

Sch. C — Requirements

Mandatory and important requirements

  1. Insurance · Public liability insurance

    Public liability insurance of at least $20 million per occurrence, held with an APRA-authorised insurer.

    Source
    p. 42 — Conditions of contract, insurance schedule.
    Why it matters
    Certificates of currency must accompany the offer; missing proof can make a submission non-conforming.
    Found

  2. Attendance · Mandatory site briefing

    A representative must attend the mandatory site briefing for the offer to be considered.

    Source
    p. 8 — Part A, tender conditions and timetable.
    Why it matters
    Regional contractors must plan travel early; attendance is usually recorded at the venue.
    Action required

  3. Capacity · Regional delivery capacity

    Demonstrated capacity to service regional sites within the response times in the service schedule.

    Source
    p. 27 — Part B, service levels; response times referenced but not restated.
    Why it matters
    The buyer has not defined how capacity must be evidenced — a clarification question is needed.
    Unknown

  4. Personnel · National Police Clearances

    All site personnel to hold a current National Police Clearance issued within the last 12 months.

    Source
    p. 31 — Part B, personnel and security requirements.
    Why it matters
    Clearances take time to arrange; subcontractors' staff are usually included.
    Found

  5. Compliance · WHS Act compliance + SWMS

    Compliance with the Work Health and Safety Act 2020 (WA) and submission of a site-specific SWMS before commencement.

    Source
    p. 33 — Part B, WHS obligations.
    Why it matters
    SWMS is due before work starts, but the tender asks tenderers to describe their safety system now.
    Found

  6. Pricing · Firm 24-month rates

    Offers must use the fixed price schedule in Part C; rates to remain firm for the first 24 months.

    Source
    p. 48 — Part C, pricing schedules.
    Why it matters
    Firm rates across regional travel distances need careful costing before lodgement.
    Action required

  7. Local content · Regional employment statement

    Tenderers should describe regional employment and local supplier arrangements.

    Source
    p. 19 — Part A, evaluation criteria overview.
    Why it matters
    Worded as an evaluation criterion rather than a pass/fail gate — still scored.
    Found

  8. Lodgement · Electronic portal lodgement

    Offers must be lodged electronically via the buyer's tender portal before the closing time.

    Source
    p. 4 — Part A, lodgement instructions.
    Why it matters
    Portal registration can take a day; late electronic lodgement is generally not accepted.
    Action required

  9. Term · Three-year initial term

    Initial term of three years with two one-year extension options exercisable by the buyer.

    Source
    p. 12 — Part A, contract overview.
    Why it matters
    Affects plant, staffing and rate-firmness commitments over the full possible term.
    Found

  10. References · Two comparable referees

    Two referees for comparable regional maintenance contracts performed in the last five years.

    Source
    p. 36 — Part B, referee requirements; 'comparable' is not defined.
    Why it matters
    Worth clarifying whether interstate regional work counts as comparable.
    Unknown

Sch. D — Evidence

Evidence gaps

  • Current public liability certificate of currency (at least $20 million).
  • National Police Clearances for all proposed site personnel.
  • Two referee contacts for comparable regional contracts.
  • A safety system summary that can support the later site-specific SWMS.
  • Costing model for firm 24-month rates across regional travel.

Sch. E — Questions

Clarification questions

  • How should regional service capacity be evidenced, given the response times are referenced but not restated?
  • Does 'comparable' regional maintenance work include contracts delivered outside Western Australia?
  • Is portal registration required before the questions deadline, or only before lodgement?

Sch. F — Overview

Decision summary

Investigate first

Several mandatory items are dated and evidence-heavy, and two requirements are unclear. Confirm the briefing logistics and lodge clarification questions before committing estimating hours. This summary is triage only — not professional advice.